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Electronic Signature in the IT Industry

IT industry is still managing a lot of documentation work on paper, especially contracts with clients, vendors, and employees, because they don't use electronic signatures to enable an application to manage all the contracts.

In today's world, the IT industry is showing the world how to go digital. So, ideally, they have the opportunity to demonstrate how to go paperless to other industries, which will not only improve productivity but also contribute to "Go Green" efforts.

The following list includes several departments that can use electronic document signatures.

Human Resource

There are various types of documents that HR handles with an employee if they sign electronically, which can save a significant amount of time and resources.

  • Offer letter: It is mandatory for both parties, the employee and the company, to sign.
  • Appraisal/Increment Letter: The company asks an employee to sign the increment letter for an agreement.
  • Employee Contract: The company occasionally enters into agreements with employees for varied reasons.

Sales

The sales team deals with prospects and clients for business opportunities; they also interact with vendors for their respective services. Here, they sign all the documents electronically, which will result in better productivity and help the deal close faster.

  • NDA: It is a preliminary document that is required to be signed before starting any business.
  • Master Service Agreement: It is the basis of the contract, and all future business deals agree with the reference of the master service agreement.
  • SOW (Service of Work): It is created when agreeing with a client or vendor for a particular service (piece of work or individual resource).

Legal

A large IT company has a legal department that deals with various types of contracts with different parties. They can also sign electronically.

In summary, traditional contract signings can be replaced with a safe, affordable, and cost-effective electronic signature system. An IT company can optimize all the contract and documentation processes effectively using any contract management and electronic signature platform.